Careers with NSHE

Making NSHE an Employer of Choice

Thank you for your interest in employment at NSHE. Please see the following open positions:

Senior Human Resources Generalist

Learn more about the Senior Human Resources Generalist position and apply through workday.com

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Senior Human Resources Generalist. This is a renewable, full-time, non-tenured, administrative position and reports to the Director of Human Resources. The position will be located at the System Administration Office in Reno, NV.

NSHE is comprised of eight institutions: two universities, a state university, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees.

This is a new position within the NSHE Office of Human Resources.

The Senior Human Resources Generalist reports directly to the Director of Human Resources and administers a wide variety of human resources functions, including records management, payroll transactions, electronic contracts within the Workday system, leave and time off, new hire and benefits orientations, benefits management, assist with classification and compensation reviews, manage recruitment and talent acquisition efforts, assist with employee relations, support evaluation processes and assist with internal and external reporting requirements. The Senior Human Resources Generalist provides human resources support to System Administration, and System Computing Services.

SALARY GRADE: Grade C (starting salary range approximately $75,000.00 to $85,000.00; depending on experience). A benefits package that includes medical, dental, vision, life, and retirement.

APPROXIMATE STARTING DATE: October 1, 2024

MINIMUM QUALIFICATIONS: The successful candidate must have earned a Bachelor’s degree from a regionally accredited institution three (3) years of progressive relatable experience in human resources (or) Associate’s degree with five (5) years of progressive relatable experience in human resources (or) ten (10) years of progressive experience in human resources directly related to the position.

Experience in a higher education setting is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates must possess the following knowledge, skills, and abilities. It is recommended that applicants for this position address each of the following items in the letter of application:

Demonstrate familiarity with human resources best practices, Board of Regents guidelines, policies and procedures, Federal regulations, State of Nevada, Nevada Administrative Code, State Administrative Manual, and the Nevada Revised Statures.
Generalist-level knowledge of benefits administration.
Generalist-level understanding of human resources database management systems.
Ability to maintain strict confidentiality, accuracy, and integrity.
Demonstrate attention to detail, respond to unexpected job demands and keep pace with rapidly changing priorities.
Ability to work proactively, organize assigned tasks, multi-task effectively, prioritize heavy workload and develop comprehensive timetables and strategies to meet multiple deadlines.
Ability to make independent decisions appropriately and within boundaries of assigned authority.
Ability to interpret projects as assigned by the Director and exercise initiative, discretion, and critical judgment as a professional.
Ability to adhere to stringent deadlines.
Excellent interpersonal and communication skills, verbal and written; communicate effectively with a diverse population at all levels both internally and externally.
Advanced computer skills, including software such as Microsoft Office (Word, Access, Excel, Email, and the Internet).
Organize and maintain efficient records management systems.
Analytical and problem-solving skills
Possess high level skills in a broad range of HR duties and responsibilities.

RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility:

Job Descriptions – Monitor status of current classified NPD-19’s and professional PDQ’s to ensure compliance for all NSHE personnel. Oversee revisions and updates as needed. Receive and track job descriptions, provide initial review for the Director, and finalize for processing. Ensure new hires receive job descriptions and facilitate signature process.
Performance Evaluations – Coordinate with Director to execute the notifications, completion, and receipt of performance evaluations for both classified and professional employees.
Recruitment and Talent Acquisition – Responsible for coordinating, initiating, and overseeing the NSHE recruitments and collaborating with BCN for classified recruitments. Assist the Director with the evaluating search materials that are received by SA or SCS departments. When materials are finalized, post announcements to Workday and other external advertising sites. Serve as search coordinator and Initiate communication to search chairs and committee members regarding steps in the search process and prompt review of minimum qualifications, committee ratings, and interviews. Communicate search progress to Director on regular basis.
Compensation and Classification – Receive and track requests for position changes. Conduct initial review of classification and compensation for the Director. Aid the Director with the salary administration processes, including development of merit distribution plans, COLA, and documentation for promotions and salary adjustments.
Employee Relations – Assist Director when needed with highly confidential and legal personnel issues. Assist with Director with conflict resolution when needed.
Workday – Responsible for day-to-day management of Workday system records; ensuring employee, position and compensation data are consistently correct. Oversee the annual processing and renewal of professional employees’ electronic contracts. Assist Director in serving as NSHE’s point of contact for business process input and function as Subject Matter Expert (SME) for multiple roles within the Workday, including participation in online meetings and discussions.
Training – Aid Director in coordinating mandatory supervisory training and administer training programs through available the Learning Management System (LMS), including the prevention of sexual harassment and anti-discrimination/anti-bias training, as well as any other mandatory/regulatory training(s) required for all employees.
Special Projects – As assigned by Director.
Establish and maintain processes and systems to effectively manage payroll, electronic contracts, employee data, and records for administrative professional, classified, temporary and student employees.
Analyze complex processes in order to recommend and implement continuous process improvement.
Prepare all personnel/payroll transactions in Workday; ensuring all required documents are included or attached in the business processes.
Responsible for collaboration with HR Director to develop policies and procedures for file management and records retention.
Responsible for conducting and monitoring new employee hiring processes within Workday. Provide communication and assistance with electronic onboarding. Meet with new hires in person, virtually, or over the phone to conduct benefits orientation and respond to any questions or concerns they may have.
Communicate and coordinate with SCS Support Desk to initiate and expedite computer access and technology needs for new employees.
Organize and maintain an efficient records management system, including employee files.
Coordinate July contract renewal, Longevity payments, and Retention Incentive payments utilizing EIB processes for Workday.
Attend and participate in committee meetings for groups, such as HCM Users Group, HCM Absence Management, HCM Update Calls, system wide initiatives, PEBP Board meetings, PERS Liaison Trainings, and other committees as determined by the Director.
Conduct new hire benefits orientation. Provide details for all insurance and benefit products and instructions for enrollment in Workday or PEBP’s online, E-PEBP tool.
Serve as leave administrator; Time Off and Leave of Absence processes in Workday, FMLA and Catastrophic Leave
Coordinate PEBP Open Enrollment; prepare communication and conduct NSHE Open Enrollment meeting(s).
Coordinate RPA Retirement vendor counseling sessions; distribute meeting information. Participate in “Retirement Knowledge Group Meetings.”
Responsible for the receipt and completion of external data requests such as VETS 4212, SHEEO, IPEDS, NSHE Catastrophic Leave Report, CHRONICLE of HIGHER ED, and other internal and external data requests. Coordinate the completion of the NSHE AA/EEO annual report. Annual tracking of data needed for report completion and compliance.
Confirm accuracy and integrity of data entered and maintained in the Workday system.
Extract, utilize and interpret human resources information and data from the Workday reporting tools.

TO APPLY: The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and the name, email address and telephone number of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Sherry Olson, Director of Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/administration/human-resources/. For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-4901.

INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box.

APPLICATION DEADLINE: Applications may be submitted until the position is filled. The review of materials will begin immediately, however, for full consideration applications should be submitted by September 8, 2024

Apply at Workday

Finance and Treasury Accountant

Learn more about the Finance and Treasury Accountant position and apply through workday.com

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Finance and Treasury Accountant. This is a renewable, full-time, non-tenured, administrative position and reports to the NSHE Accounting Manager. The position will be in Reno, Nevada.

The NSHE is comprised of eight institutions: two universities, a state college, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees.

The Accountant position is primarily responsible for the day-to-day operations of the NSHE’s pooled operating funds, pooled endowment fund operations, the daily activities related to the centralized treasury and cash management function, and activities related to the System’s debt management and compliance.

SALARY GRADE: Grade C (starting salary range approximately $65,000.00 to $75,000.00; depending on experience). A benefits package that includes medical, dental, vision, life, and retirement.

APPROXIMATE STARTING DATE: October 1, 2024

MINIMUM QUALIFICATIONS: The successful candidate must have an earned Bachelor’s degree in Accounting or closely related field from an accredited institution and three (3) years professional accounting work and/or progressive experience directly applicable to the position is required.

KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates must possess the following knowledge, skills and abilities. It is recommended that applicants for this position address each of the following items in the letter of application:

Strong Accounting background.
Audit background or experience is helpful.
Strong working knowledge of GAAP and ability to apply to GL transactions.
Working knowledge of government and fund accounting desirable.
Ability to accurately create and record various journal vouchers, schedules, and accounting transactions.
Ability to perform GL and ERP reconciliations to determine accurate account balances.
Ability to analyze and interpret financial transactions and maintain accurate records.
Strong ability to use Workday or other Enterprise Resource Planning (ERP) Accounting system.
Proficient use of various computer applications, databases, and MS Suite (Word, Excel, etc.).
Ability to prioritize and complete multiple tasks efficiently and timely while strictly adhering to deadlines.
Ability to perform tasks with a high degree of accuracy.
Ability to work independently under minimal supervision demonstrating effective critical thinking, problem solving, decision-making, and judgment.
Ability to interact effectively with internal and external constituencies and work collaboratively as a team member.
Strong ability to use Excel to perform data analysis and create reports.
Strong ability to use Workday or other ERP to extract reports and information.
Excellent communication skills; both verbal and written.
Strong organizational skills, and strong attention to detail.
The duties of this position will include, but not be limited to, the following areas of responsibility:
Perform monthly entry of custodial account statements for balancing the NSHE Endowment Pool (approx. $320 Million), input into endowment database, and calculate quarterly spending/management fees for distribution.
Process reimbursements of System held Endowment account scholarships. Track award balances.
Process and track endowment gift additions from institutions.
Calculate and reconcile various income, distributions, capital calls, and fees.
Access manager portals for documents and maintain endowment records.
Retrieve and maintain investment records, statements, and transactions for the NSHE Operating Pool.
Perform monthly data entry of investment manager statements, allocations related to the NSHE’s Operating Pool, (approx. $850M), gain/ (loss) calculations, fee and income allocation calculations and reconciliations.
Calculate end of month adjusted average daily cash balance and investment income.
Prepare various reports, schedules and reconcile the Op Pool reserve to the GL and Workday.
Perform daily cash management functions including reconciling NSHE’s daily cash position to daily bank report and preparing related journals.
Maintain cash flow records of balances and transactions, provide monthly cash flow to campuses.
Process invoices related to finance functions.
Reconcile and balance the banking and investments reimbursable account.
Preparation and entry of accounting transactions into ERP.
Perform GL reconciliations, research/correction of financial transactions, and extraction of reports.
Perform tracking, reconciling and maintenance of records for NSHE’s bonds and other indebtedness at the system level.
Verify biannual debt service invoices, prepare schedule of campus debt obligation, process debt service payments and debt related fees.
Prepare closing cost summaries for new debt issuances.
Process debt paying agent and custody account invoices, maintain schedule, process recharges.
Process drawdown reimbursement requests from the custodian of campus project cash.
Prepare and enter various ad hoc bank transactions and journals into WorkDay.
Perform a variety of analysis and reporting related to the NSHE banking and investments.
Assist with annual audit PBCs, gathering documents, and preparing schedules for external auditors.
Perform administration duties for web-based applications, such as Fundriver and Touchnet.
Communicate with fund managers, institution staff and/or vendors to request information or clarification of issues.

INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box.

APPLICATION DEADLINE: Applications may be submitted until the position is filled. The review of materials will begin immediately, however, for full consideration applications should be submitted by September 15, 2024.

Apply at Workday

Research Administrator

Learn more about the Research Administrator position and apply through workday.com

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Research Administrator. This is a grant-funded, renewable, full-time, non-tenured, administrative position and reports to the Director of System Sponsored Programs and EPSCoR. The position is located in Las Vegas, NV. The NSHE is comprised of eight institutions: two universities, a state college, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant challenges and opportunities in serving over 105,000 students and 12,000 employees.

OVERVIEW/DESCRIPTION OF POSITION

The Research Administrator for the Nevada System of Higher Education will be responsible for providing preaward/post award research administration and daily programmatic oversight of education, workforce and research programs, including GEAR UP.

STARTING SALARY: $65,000 – $75,000

APPROXIMATE STARTING DATE: November 15, 2024

MINIMUM QUALIFICATIONS: The successful candidate must have an earned a Bachelor’s degree from an accredited institution. A minimum of 2 years progressive experience directly applicable to the position is required. Preference will be given to candidates who have experience in non-profit/higher education grants management. Preference given to Certified Research Administrators (CRA). Experience with Workday preferred.

Knowledge of NSHE rules and regulations and OMB Uniform Guidance
Extensive background in grant proposal and budget preparation
Excellent computer skills using statistical spreadsheets and word processing software
Excellent communication skills – both written and oral
Ability to work autonomously

RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility within the System Sponsored Programs and EPSCoR Office:

Research Administration:

administer program budget that is typically over $1 million annually
manage the day-to-day activities of programs
oversee all accounting and financial transactions, approve expenditures and maintain fiscal oversight of programs
prepare subawards and distribute grant funds, process modifications to awards
review invoices from subawardees to ensure compliance with program requirements, as well as state and federal regulations
track project cost-sharing
oversee purchasing card and expenditures to a central operating budget
assist in post award accounting and close out cycles
ensure compliance to federal regulations, non-regulatory guidelines, Office of Management and Budget requirements (Uniform Guidance), and specific sponsor requirements
work with a team consisting of university staff and administrators to provide overall programmatic needs
develop and prepare grant applications and submit grants through required portals
oversee and coordinate request for proposals (RFPs) statewide and prepare proposals for review
compile and submit interim and annual reports while ensuring reporting and evaluation requirements are met
perform general office tasks as necessary
communicate and work collaboratively with individuals from a broad range of demographic, ethnic, educational, economic and professional backgrounds
travel statewide and to national meetings (5% of the job)

TO APPLY: The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted. Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/leadership-policy/administration/human-resources/. For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-4901.

Apply at Workday

Principal Fiscal and Policy Analyst

Learn more about the Principal Fiscal and Policy Analyst position and apply through workday.com

Job Description

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Principal Fiscal and Policy Analyst. This is a renewable, full-time, non-tenured, administrative position and reports to the Vice Chancellor for Budget and Finance/Chief Fiscal Officer. The position may be primarily located in either Reno or Las Vegas, Nevada.

The NSHE is comprised of eight institutions: two universities, a state university, four community colleges and a research institute. The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees.

The Principal Fiscal and Policy Analyst is responsible for performing independent analyses, developing alternatives and making recommendations to the Chief Financial Officer, Chancellor, or Board of Regents.

SALARY GRADE: Grade D (starting salary range approximately $100,000.00 to $126,000.00; depending on experience). A benefits package that includes medical, dental, vision, life, and retirement.

APPROXIMATE STARTING DATE: November 15, 2024

MINIMUM QUALIFICATIONS: The successful candidate must have earned a Bachelor’s degree from a regionally accredited institution in business, finance, accounting or public administration with a minimum of five (5) years of related and progressive experience directly applicable to the position (or) a Master’s degree from a regionally accredited institution in business, finance, accounting or public administration with three (3) years of related and progressive experience directly applicable to the position. Alternatively, ten years of progressive experience directly applicable to the position may be substituted.

Experience in higher education or other public sector of similar size and scope is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES: Successful candidates must possess the following knowledge, skills, and abilities. It is recommended that applicants for this position demonstrate their knowledge, skills, and abilities in the following areas within their application materials:

Financial analysis, planning, research, program/policy development, and budget administration.
Financial reporting: long range goals and objectives of an agency sufficient to develop appropriate and effective policy and procedures; and agency organizational structure and resources.
Techniques of statistical analysis including data collection, evaluation, analysis, financial statements, and manipulation; accounting, auditing, financial reporting and/or research/statistical methods and techniques.
Legislative proceedings and processes; governmental agencies, resources, and functions sufficient to locate and obtain needed information and/or resources, accepted practices and methods used in designing program reviews and audits.
Research and analysis techniques and methodologies; accounting and budgeting; management and administration concepts, principles, and practices sufficient to assist in evaluation, developing and recommending effective administrative and/or operational policies and procedures; and various computer software including word processing, spreadsheet, and database applications.
Higher education policies and procedures.
Read, interpret, and apply complex rules and regulations for various funding sources; read and interpret technical reports, governmental publications, and federal directives.
Write comprehensive reports and recommendations using correct English grammar, spelling, vocabulary, and punctuation. Produce clear, concise reports and other presentation materials.
Analyze organizational and administrative programs, policies, and procedures, prepare plans for revision, and make recommendations.
Perform statistical computations such as correlation studies, variance analysis, averages, and trends; analyze user needs and develop appropriate solutions and requirements.
Operate a personal computer and related hardware and software.
Establish and maintain effective working relationships with coworkers and institution representatives.
Communicate effectively both orally and in writing; compose business correspondence and reports; analyze information, problems, or practices to identify relevant concerns, identify patterns, tendencies, and relationships, and formulate logical conclusions.
Analyze issues, identify the strengths and weaknesses of proposed options as well as the development of alternative solutions and approaches to problems.
Build consensus with a diverse group of institution representatives.
Effectively time-manage projects and priorities to meet deadlines in an accurate and efficient manner.
Designing, researching, and interpreting study results; recommending courses of action based upon study outcomes and results.
Developing computer generated reports; and organizing, developing, and making oral presentations.
Advanced level financial analysis, planning, preparation, and administration.
Advanced mathematical, financial, and statistical computation.
Designing analytical research studies; identifying research needs and problems.
NSHE and State budget processes, including biennial and annual budgets for State and Self-Supporting accounts.
An ability to communicate complex financial information to a wide range of internal and external stakeholders, making it digestible for those who may not have as much experience with financial matters.
Strong analytical and problem-solving skills, and a propensity for finding creative solutions to complex challenges.
A history of strong analytic capabilities, with a clear record of using data to inform decisions.

RESPONSIBILITIES: The duties of this position will include, but not be limited to, the following areas of responsibility.

Conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations such as policies and workflow; analysis of legislative bill drafts and policies; management research; and statistical and informational analysis.
Conduct and/or assist in conducting financial, statistical, or investigative studies; compile and analyze data; prepare and present reports summarizing study results/conclusions; may make recommendations regarding policies, procedures, the department’s position on issues or a course of action, and the development of new programs or services based upon study findings.
Participate in the preparation and development of comprehensive narrative and financial reports for presentation.
Participate in ad hoc committees and task forces when needed.
Perform related duties as assigned.

TO APPLY: The application process will be handled through the Workday on-line search process. Application materials must include a current resume, detailed cover letter, and the name, email address and telephone number of four professional references willing to be contacted. Applicants should fully describe qualifications and experience as the initial review evaluates applicants based on documented, relevant qualifications and professional work experience. Applications will be considered incomplete without all requested materials. References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant. The review of materials will begin immediately. Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/administration/human-resources/. For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-4901.

INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions. Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site. Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box.

Apply at Workday

Student Worker, Level 1 – Public Information Office

Learn more about the Student Worker, Level 1 – Public Information Office position and apply through workday.com

Job Description

Exempt: No

Full-Time Equivalent: 100.0%

Required Attachment(s)

The Nevada System of Higher Education, System Administration, Las Vegas Chancellor’s Office is seeking a motivated and detail-oriented student worker to join our Public Information Office. This part-time position offers an excellent opportunity to gain hands-on experience in public relations, communications, and higher education administration. The student worker will assist the Public Information Officer in a variety of tasks, including writing, research, event planning, and administrative support.

Key Responsibilities:

The student worker will assist in drafting press releases, news stories, and other communications materials. They will conduct research to support media outreach and public relations efforts, help maintain and update the NSHE website and social media channels, create engaging content for social media platforms including Facebook, Twitter, and Instagram, and monitor social media channels for engagement, responding to inquiries and comments. Additional responsibilities include assisting in organizing and promoting events and press conferences, monitoring media coverage and compiling press clippings, providing administrative support such as answering phones, managing schedules, and organizing files, and supporting special projects and initiatives as needed.

Qualifications:

To qualify for this position, the applicant must be currently enrolled as a student at an NSHE institution, have a minimum GPA of 2.0, and be enrolled in at least 6 credits per semester. The candidate should have strong writing and communication skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with social media platforms (Facebook, Twitter, Instagram). They should be able to manage multiple tasks and meet deadlines, be detail-oriented with strong organizational skills, and have prior experience in communications, public relations, or a related field is a plus, but not required.

Preferred Skills:

Preferred skills include knowledge of AP Style or other journalistic writing standards, experience with content management systems (CMS) and website maintenance, basic graphic design skills (e.g., Canva, Adobe Creative Suite), and a strong understanding of social media trends and best practices.

$14.00/hr. starting

Hours per week will be granted based on the student’s schedule and department’s needs. Working during summer and winter break is necessary.

Required Attachment(s): Application materials must include a current resume, detailed cover letter, and proof of enrollment in 6 credits per semester, as well as proof of a GPA of 2.0 or higher.

Please apply through the Workday application portal.

Apply at Workday